A. Introduction
Academic honesty is an essential part of the Saint Francis University experience. Dishonesty in any aspect of the life of the University is viewed as being incompatible with the school's moral tradition. Accordingly, Saint Francis University has prepared a policy on academic honesty that will guide students in dealing with such issues in the process of learning regardless of the course delivery method.
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The University provides the email, network, guest network, and Internet resources for University-related activity. The purpose of the campus network is to support education and research by providing access to valuable resources. It also provides opportunity for interaction and collaborative work using the Internet through e-mail services and other network applications. The Acceptable Use of Information Technology Resources policy is applicable to all employees and students.
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Due to severe inclement weather the University may find it necessary to delay, or cancel classes, or may declare the classes as a required "virtual class day" in lieu of cancellation. Delay or cancellation of classes, or declaration of "virtual class day" does not mean that the University is closed. In fact, when classes are delayed or cancelled, or when a virtual class day is in effect, operations continue.
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SCOPE
This policy applies to students and faculty with respect to all graduate and undergraduate courses offered, regardless of their modality.
PURPOSE
To establish policy, procedures, and guidelines for the management of attendance for both on-ground and online students and their attendance records in accordance with state (22 PA Code) and federal regulations (34 CFR 668.22).
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Although the teaching of classes is the basic responsibility of the faculty, the University can truly be a community of scholars only by the participation of each member in those activities that promote the smooth functioning of the institution, that offer opportunities for intellectual exchange, that assist in University governance through the Faculty Senate, and uphold the image of the University in the public eye.
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Children on Campus Guidelines
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Circulation transactions are legal contracts between the library and the borrower. Borrowers are responsible for appropriate care of library materials charged out to them. The library is responsible for keeping borrowers' records confidential. Prompt return of library materials when due is a consideration shown to fellow library users.
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Confidentiality of University Documents and Records
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The term “conflict of interest” pertains to situations in which financial or other personal considerations compromise, or have the appearance of compromising, an individual’s professional judgment and ability to perform his or her responsibilities at Saint Francis University.
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Recognizing the balance between fostering creativity and protecting ownership, Saint Francis University expects and requires all students, faculty, and staff to comply with applicable copyright laws and this policy. Saint Francis University students, faculty, and staff are expected to have a basic understanding of copyright law in order to ensure compliance with the law and this policy.
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Deadly Weapons and Fireworks
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To comply with our regional accreditation organization and government regulations, Saint Francis University establishes semester and credit hour definitions.
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Drug/Alcohol Free Workplace
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Educational Opportunities
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Employee Assistance Program
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Employee Background Checks
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Employee Drug and Alcohol Policy
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Saint Francis University strives to be an institution of high integrity and is committed to ensuring that recruitment and enrollment activities conducted at the University promote such an environment. The purpose of this policy is to ensure compliance with federal laws and regulation in order to prevent and eliminate fraudulent and aggressive recruitment of students (including but not limited to veterans and Military Service members) to the University.
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University governance involves a myriad of complex, interrelated issues. Faculty, by virtue of their experience and training, are uniquely qualified to recommend, review, and enforce University policy. The faculty, through the Faculty Senate, communicates, collaborates, and cooperates with trustees, administrators, staff, and students on issues inside and outside of the academy.
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To establish a uniform final examination schedule in order to facilitate fairness and help maximize the educational experience for students.
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By law, all Investigators applying for and working on Public Health Services (PHS), National Institutes of Health (NIH), or National Science Foundation (NSF) funded research must disclose significant financial interests (SFIs) that are related to the Investigators institutional responsibilities. Investigators are ALL persons, regardless of title or position, who are responsible for the design, conduct, or reporting of research proposed for funding by the PHS, NIH, or NSF, including collaborators or consultants. This policy provides the framework to identify, evaluate and correct or remove real, apparent and potential conflicts of interest.
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Saint Francis University recognizes that an employee may occasionally feel that he/she has a complaint in relation to his/her work based upon the non-application, misapplication or inconsistent application of official University policies or procedures. If so, it is in the best interest of both the employee and the University that all such problems be resolved as soon as possible. The procedure that follows provides an opportunity for staff to have their complaints and proposed settlement reviewed by appropriate administrative personnel in a timely manner.
Note: Any complaints that relate to discrimination and/or harassment shall be addressed following the steps outlined in the Non-discrimination Policy and No-Harassment policy complaint procedures..
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Freshman Advising Program
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General Principles Governing Tenure
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Policy regarding the grading system
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To describe the University philosophy for graduate assistantships, process to secure a graduate assistant, terms of a contract, conditions for the experiential learning assignments, terms for the tuition waiver, associated and necessary information flow, reporting responsibilities, and other constraints and limitations.
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This policy is intended to provide general guidance for faculty, staff and students so that they may fully engage in the political process in a manner that does not jeopardize the University's tax-exempt status. This policy also provides guidelines for permissible appearances of candidates on campus.
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The faculty and administration of Saint Francis University believe that the public interest is best served by creating an intellectual environment whereby creative efforts and innovations can be encouraged and rewarded, while still retaining for the University and its learning communities reasonable access to, and use of, the intellectual property for whose creation the University has provided assistance.
Saint Francis University supports the development, production, and dissemination of intellectual property by its faculty members.
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Interlibrary Loan provides access to materials which are not available within the collections of the Saint Francis University Library. In order to provide global access to information resources, the Library participates in the OCLC Resource Sharing network, reciprocal borrowing programs, and library consortia.
The Saint Francis University Library provides basic interlibrary loan services at no cost to University users. The library also pays the cost of postage to send books to distance education students, and the cost for the return of these books to the Library.
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Appointments (Joint and Initial)
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Jury Duty
Responsible Office: Human Resources
All full-time university employees will be compensated at their regular pay rate for the amount of time served on jury duty. In turn, the amount received for jury service from the judicial system should be endorsed over to the Business Office. Employees are expected to notify their supervisor immediately if they are called for jury duty.
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Leaves of Absence without Pay
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The purpose of this policy is to ensure access to the university information technology network by authorized persons as intended by University leadership, and the Department of Information Technology Services. This policy defines the levels of intended access by user type (role) and authorizes the Department of Information Technology Services to monitor for, detect and take actions to remedy violations of the Logical Access Policy.
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Saint Francis University requires that all students in undergraduate and graduate academic programs have a notebook/laptop computer that meets or exceeds the listed requirements.
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This policy is to establish the standard that those employed by the University are prohibited under federal regulations from making any false, erroneous, or misleading statement directly or indirectly to a student, any member of the public, an accrediting agency, a state agency, or the U.S. Department of Education.
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To outline the University's policy on submission of paperwork required upon hire of new or rehired employees.
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Obligation to Report Suspected Code Violations
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As an institution that participates in federal financial aid programs under Title IV of the Higher Education Act of 1965, Saint Francis University is committed to fully complying with federal regulations regarding state authorization as well as all requirements issued by States regarding the operation of higher education institutions within their jurisdictions. This policy is intended to address certain federal regulations, specifically 34 CFR 600.9, 34 CFR 668.43, and the rules of the National Council of State Authorization Reciprocity Agreements (NC-SARA).
This policy therefore:
- Defines the offices, departments, and personnel responsible for ensuring the University’s compliance with laws, regulations, and agreements related to State Authorization;
- Establishes governance and communication structures necessary to maintain State Authorization compliance; and
- Empowers University offices, departments, and/or personnel described herein to expect cooperative assistance from other University offices, departments, and/or personnel in order to comply with State Authorization laws, regulations, and agreements.
This policy does not govern the University's compliance with laws, regulations, and agreements pertaining to issues beyond state authorization.
Scope:
This policy applies to all administration, faculty, and staff.
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Outside Employment and/or Business Interests
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Campus Parking and Traffic Citations
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Parking Permit Violations
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Pets on University Property
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The purpose of this policy is to ensure that the Saint Francis University community has ready access to well-developed and understandable University policies.
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Saint Francis University is committed to maintaining the privacy and confidentiality of education records, to providing students with appropriate access to their education records, and to compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and its regulations. The purpose of this policy is to set forth the University’s policies and procedures regarding the privacy of and access to education records.
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This policy helps to ensure the University's compliance with federal regulations (34 CFR 668.43) and its obligations as a SARA-participating institution regarding public and direct disclosure requirements related to Professional Licensure Programs.
Scope:
This policy applies to academic administration, recruitment, and admissions personnel that administer Professional Licensure Programs, regardless of modality or geographic location.
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As an investment in the early development of new faculty, this policy provides opportunity for departments to request reassigned time for new faculty during their first semesters at Saint Francis University.
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Recruitment Philosophy, Policy, and Procedures
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Policy related to student billing class withdrawals and refunds
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The purpose of this policy is to define in what instances undergraduate students may enroll in graduate-level courses, how these courses are counted toward GPA calculations, how these courses are counted toward degree requirements, and limitations regarding the number of credits.
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Saint Francis University is committed to the highest ethical standards of integrity for its administration, faculty and student body. The University expects all research conducted under its auspices to adhere to the strictest levels of intellectual honesty. This policy has been designed to meet the requirements of the National Science Foundation (NSF), the U.S. Public Health Service (PHS), under which the National Institutes of Health (NIH) operates, and other federal agencies.
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Responsibilities for Promotion and Tenure
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Revocation of Driving and Parking Privileges
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As Saint Francis University enters an era of growth we will do so with the mission of the University as our guiding light. The mission states, in part, that the university expresses the lived example of Saint Francis of Assisi in the modern world and promotes a culture that seeks understanding through innovation. With this in mind, we aim to ensure our employee work environment is led by our Catholic values and is understanding, flexible, and equitable. To meet the reality of the modern world, the University is establishing and supporting this remote work policy.
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Service and Assistance Animal Policy
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Smoking Policy
Scope:
Faculty, staff, students and visitors to campus.
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Speakers
Responsible Office: Academic Affairs
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Special Compensation For Hourly (non-exempt) Employees
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Student Activities and Organization: Travel Policy and Notification Procedure
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This policy is in accordance with the U.S. Code of Federal Regulations, specifically 34 CFR 668.43(c) and 34 CFR 600.9, which require the institution to make a determination regarding the State in which a student is located at the time of the student's initial enrollment in an educational program and upon formal receipt of information from the student that the student's location has changed to another State. This policy is necessary to provide a general structure under which the institution shall determine a student's location for purposes of complying with the federal rules, a condition of Title IV eligibility (i.e., the ability to offer federal student aid), and with the state authorization rules of the National Council for State Authorization Reciprocity Agreements (NC-SARA).
This policy is intended to address federal government consumer protection requirements of 34 CFR 668.43. When requested, and subject to applicable privacy laws, Saint Francis University will make the determination regarding a student's location, together with any supporting documentation, available to the Secretary of Education as required by 34 CFR 600.9(c)(2)(ii).
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The Saint Francis University Student-Athlete Missed Class Due to Athletics Participation policy establishes guidelines to deal with class attendance and class absence(s) associated with student-athletes' participation in intercollegiate athletics.
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Threats and Random Acts of Violence
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Towing
Responsible Office: University Police
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To establish the standard for the use of the Statement of Nondiscrimination and ADA statements in University publications as part of Saint Francis University's commitment to providing a safe and nondiscriminatory employment and educational environment as well as in response to legal mandates.
Policy Officer: Chief Academic Officer; Vice President for Enrollment Management; Vice President for Innovative Partnerships and Student Development
Responsible Office: Marketing; Title IX; Accessibility Services
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To define the requirements for the use of Unmanned Aircraft Systems (UAS) on property owned or controlled by Saint Francis University ("Saint Francis" or "University"), or elsewhere for University-affiliated activities.
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Vacation
Responsible Office: Human Resources
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To ensure the University's compliance with 38 U.S. Code Chapter 36, Administration of Educational Benefits, and the Veterans Benefits and Transition Act of 2018.
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Visitor and Disabled Parking
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SCOPE
Saint Francis University, located in Loretto, Pennsylvania, United States of America, provides the following information related to the privacy of users to the University's main website and other websites in the francis.edu domain (together, the "Sites").
PURPOSE
This privacy policy was established to address the collection, protection, and utilization of information that may be obtained by Saint Francis University through your use of the University's main website and other websites that we own or control (together, the "Sites").
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It is recommended that students contemplating withdrawal from the University first discuss this matter with their advisor or counselor. If students decide to withdraw, the Career Services' staff is available to assist them in clarifying and reaching their future goals. Information and counseling are available regarding transferring to other institutions as well as assistance in reaching new occupational objectives.
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Workplace and Environmental Health and Safety
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