Responsible Office: Student Development
Policy Officer: VP for Student Development
Scope: |Student

Approved By: VP/Provost

Approved Date: 7/1/2017

Effective Date: 7/1/2017

Category: Student

Description/Purpose:

Student Activities and Organization: Fundraising Policy and Procedures

Details:

The Center for Student Engagement approves and schedules all on-campus and off-campus fund raising for all clubs and organizations and departments at Saint Francis University.

The procedures for requesting, scheduling, and conducting a fund-raising activity at Saint Francis University are as follows:

1. Complete the online registration form through OrgSync and have the organization advisor approve it. Be sure to include the date(s) for the fund raiser, the item which will be sold or raffled, where the group will be selling the item, as well as the name and telephone number of the person to contact with questi If the group plans to solicit in residence halls, the group must schedule the fundraising events with the Office of Residence Life who will note their approval by signing in the appropriate space of the fundraising form.
2. Select a calendar date for the sal Fundraisers are to be completed within a two-week time period.
3. If setting up a table or requesting building space, the facility manager of that particular building must be notifications.
4. Solicitation is permitted at home basketball games by submitting the request to the Center for Student Engagement, which, in turn, will contact the Athletics Department to schedule the fundrai Each organization is limited to one basketball game per season to allow as many organizations as possible to solicit.
5. If the organization plans to fundraise by selling T-shirts, the design must be submitted to the Center for Student Engagement for approval prior to the printing of the shirt.
6. Sponsoring organizations are permitted to advertise on campus bulletin boa All posters and flyers must be approved and stamped by the Center for Student Engagement.
7. No alcohol may be raffl Cash raffles will be approved on a case-by-case basis by the Center for Student Engagement. 
8. The Center for Student Engagement must authorize off-campus fundraising, sales and solicitation activities. Organizational representatives conducting off-campus fundraising activities will need a letter of introduction and/or authorization to share with off-campus agenci If approved, all communication forwarded to off-campus persons must be well written and in good taste. The organizations advisor and the Center for Student Engagement will approve and sign solicitation letters, flyers, etc.
9. Personal fundraising or solicitation activities for personal benefit or gain are prohibited. 
10. Direct any questions or concerns to the Center for Student Engagement.