Responsible Office: Purchasing Approved By: President's Council Approved Date: 11/1/2011 Effective Date: 11/1/2011 Category: Faculty and Staff Description/Purpose: Purchasing Details: The Purchasing department is located in the St. Joseph Service Center and serves the University Community by acquiring all necessary material, equipment, and services, in a timely, efficient, and cost effective manner. Purchasing furnishes information on prices, products, and procedures, and assigns orders to vendors, as well as maintains the status of open purchase orders and their expected delivery date(s). Everything shipped to the University requires a purchase order that is assigned by the Purchasing department.Purchasing is also responsible for the administration of the Purchasing (P-Card) system.The University has a Central Receiving warehouse on campus, located on the ground level behind St. Joseph Center. The Receiving area is responsible for the distribution of maintenance materials from the warehouse and assists Mail Services in shipping of goods. Receiving does not handle personal shipments. All unpacking and/or set up of furniture or equipment will be performed by the department receiving it, or a representative from the vendor in which the product was ordered. Purchase Requisitions and Procedures The following procedures govern the procurement of all materials, equipment, and services required by all departments:
Visit the local web for a complete P&P manual for Purchasing. Approved by the Faculty Senate 1993, Revised 2007 |