Responsible Office: Human Resources
Policy Officer: VP for Finance and Administration
Scope: |Faculty |Staff

Approved By: President's Council

Approved Date: 11/1/2011

Effective Date: 1/14/2020

Category: Faculty and Staff

Description/Purpose:

Vacation

Details:

Full-time administrative and operational staff and faculty on 12 month appointments earn paid vacation as follows:

Full-time administrative and operational staff and faculty on 12 month appointments earn paid vacation as follows:

1. New employees hired within the year or employees working less than twelve months earn vacation days on a pro-rated basis.
2. Up to 1.25 years accumulation may be carried over to the next calendar year.
3. Department directors and supervisors are responsible for scheduling vacations so as not to interfere with the operation of the department.  The scheduling of vacation will be done within departments using vacation request forms. Scheduling of specific vacation days should be done through the appropriate supervisor. Competitive requests by employees for the same vacation period shall be decided by the immediate supervisor.
4. New staff must have completed their probationary period or have been employed for ninety (90) calendar days, whichever comes first, before they are eligible to take vacation time.  Employees who leave during the probationary period forfeit accrued vacation time.
5. Administrative staff may charge no less than 1/2 day to vacation leave.  Operational staff may not charge vacation leave in less than one half hour increments.
6. When a University holiday falls within an employee's approved paid vacation period, the employee shall utilize that day as a paid holiday in lieu of charging it off as a paid vacation day.
7. An employee on an unpaid leave of absence or reduced work schedule earns no vacation leave.
8. Effective January 1, 2003, employees may not utilize vacation time that is unearned. An employee who utilizes vacation leave exceeding the earned portion will be required to repay the University for this time. An employee is not permitted to borrow from sick leave to repay the use of unearned vacation leave.
9. An employee who terminates employment with the University due to retirement, resignation, and has completed his/her introductory period; and has not used vacation time which he/she has earned, will be paid a lump sum of up to 1.25 years accumulation of vacation earned provided he/she has given proper notice. Any employee who terminates employment who has used vacation or sick benefits exceeding the earned portion due on the date of termination will be required to repay the University for this time.

Revised 01/14/2020; 06/09/2021