Responsible Office: Human Resources
Policy Administrator: VP for Finance and Administration
Scope: |Faculty |Staff |Student

Approved By: President's Council

Approved Date: 11/1/2011

Effective Date: 8/28/2019

Category: Faculty and Staff

Description/Purpose:

To outline the University's policy on submission of paperwork required upon hire of new or rehired employees.

Details:

Submission of Paperwork

In compliance with state and federal laws and regulations and Saint Francis University policy, all newly hired employees must complete employment paperwork no later than three days following their first day worked. This includes temporary and casual-status employees.  As of August, 2019, required paperwork shall include:  

• Employment data sheet
• I-9 Employment Eligibility Verification and associated documentation that establishes identity and employment eligibility to work in the
  United States
• Federal form W-4 Employee's Withholding Certificate
• Acknowledgement of Receipt of University Policies and Personnel Handbook
• Confidential disclosure and non-use agreement
• Drug Free Workplace policy
• Acknowledgement of Receipt of University Drug and Alcohol Abuse Prevention Program
• Worker's Compensation Notice of Rights and Duties
• Worker's Compensation Panel of Physicians
• Direct deposit form
• Emergency contact Information  
• Local Residency Tax form
• New Jersey Residents: Pennsylvania state exemption form and New Jersey W-4 form

Employees who become separated from the University for at least six months will be required to complete a new employment data sheet, Federal W-4 form, Direct Deposit form, Local Residency Tax form, and emergency contact information form. Employees who are separated from the University for more than two years will be required to complete new employment information as indicated above.

Direct Deposit of Wages

Effective August 2011, University policy requires all new or rehired employees to participate in direct deposit of their wages as a condition of employment. This is done by an Electronic Funds Transfer (EFT) to the bank and account of the employee's choice. All employees enrolled in EFT on that date must continue to participate. Employees may change banks or accounts, but cannot discontinue the EFT service during employment. 

Employees designate their banking information on the Direct Deposit form provided on the my.francis portal. 

The employee's statement of earnings is made available through the my.francis portal.

Approval:

President's Council 11/01/2011; 08/28/2019