Responsible Office: Academic Affairs
Policy Administrator: Chief Academic Officer
Scope: |Faculty

Approved By: VP/Provost

Approved Date: 8/17/2017

Effective Date: 8/17/2017

Category: Academics

Description/Purpose:

To maintain reasonable workloads, to clarify the use of overload contracts, and to ensure conditions for high quality teaching.

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Details:

The normal faculty teaching load is described in the Faculty Handbook. That section also describes the circumstances when overload contracts will be awarded. This policy clarifies the conditions under which the request for an overload contract will be considered.

In general, overload teaching should not be used except in emergency situations. Faculty teaching overloads may find it difficult to meet other position responsibilities including scholarship, advising, and service.  Additionally, teaching effectiveness may suffer from heavier teaching loads. To maintain high quality teaching, it is important that faculty not teach beyond their prescribed load.

For an overload contract to be considered by the Chief Academic Officer, the department must demonstrate that:

1. The course in question cannot be offered within normal full-time faculty teaching loads. In particular, the department must justify that at all other courses being offered by the department are necessary, that multiple section courses cannot be combined, that class enrollment limits cannot be raised, that a delay in the offering of a course to a future semester is not possible, and that no other options are possible.
2. The need for the course cannot be met through other means, including by independent study.
3. The department is unable to staff the course by adjuncts.

The department must petition the Chief Academic Officer for permission to offer an overload contract, demonstrating the above. The petition must be endorsed by the school dean.

An overload pay will not be allowed where the faculty member is teaching a course with fewer than seven (7) students and where tutorial pay for that course is less than the overload pay.

Overload contracts are not permitted for faculty on a course release.

This policy is administered by the Chief Academic Officer who will, at his or her discretion, determine any and all exceptions.