Is This a Policy: Y

Responsible Office: Registrar's Office
Policy Administrator: Chief Academic Officer
Scope: |Faculty |Staff |Student

Approved By: President's Council

Approved Date: 7/17/2017

Effective Date: 7/17/2017

Category: Academics

Description/Purpose:

Saint Francis University understands the importance of providing our students with effective and efficient transcript services. A new career, entrance to Graduate School, professional certification, or other important events depend on the prompt and secure delivery of your transcript. We also understand the need to protect the privacy of student transcripts and our obligations under Federal law.

Procedures:

To use this service students will be charged $10.00 for each recipient of your paper transcripts (regardless of the number of copies being sent to each recipient), and $8.00 for electronic delivery. During the online order process a major credit card will be required to pay applicable fees.

Requests can also be submitted by mail, and the printable request form for this type of order can be found on the University website. Transcript orders should be accompanied by a check or money order to cover the $10.00 fee for each transcript sent. The following personal data is required: full name of student as it appeared in University records when last enrolled at Saint Francis; current address; date of last attendance at the University; whether attendance was as an undergraduate, graduate, or College in High School, and whether the student graduated or not.  Current students can also access their unofficial transcript online at My.Francis.Edu

To insure receipt of the transcript by the proper person, please include the following: full name and title of the person to whom the transcript is to be sent; the particular office, e.g., Admissions Office, Personnel Office, etc.; the name of the institution or company, correct address, including phone number, street, city, state and zip code, and verified email address for online orders requiring electronic delivery.

Unofficial transcripts, i.e., those not signed by the Registrar and bearing no University seal, are available to students for their personal use and will be so marked: FOR STUDENT USE. For purposes of self-evaluation, one unofficial transcript will be provided without fee for each student during the senior year. No transcript will be issued for students who have outstanding financial obligations to the University.

Federal Law requires the current or former student's signature in order to release academic records. A consent form must be completed and returned before the request can be processed. Consent forms for online orders can be signed and faxed or scanned and emailed. Smart phone users can take and send a picture of the signed consent. The signed consent form remains on file for online orders and will be used to cover the students future SFU online transcript requests. Request by mail also require a signed consent. The order form used to request transcripts by mail requires an original signature

Consequence:

Details:

Saint Francis University understands the importance of providing our students with effective and efficient transcript services. A new career, entrance to Graduate School, professional certification, or other important events depend on the prompt and secure delivery of your transcript. We also understand the need to protect the privacy of student transcripts and our obligations under Federal law.

Saint Francis University, in partnership with SCRIP-SAFE International, provides twenty-four hour access to online transcript ordering through a secure website. The online ordering service is available to current, former students, and alumni.  The service can be accessed from the My.Francis portal and the University website.
 

11/30/2024 Hyperlinks were updated. A coding issue resulted in dates not being captured in Revision Notes.

Revision history